Prospective and Assigned Volunteer Information

• For a reminder on the days and roles you are scheduled, please see your original notification email OR log into your FIRST Inspires profile. If you have trouble finding the information, don't hesitate to contact the volunteer coordinators.
  • Notification emails are sent from "[email protected]" under the subject "FIRST Notification of Event Volunteer Assignment Status."
• The event is held at Forest View Educational Center located at 2121 S Goebbert Road, Arlington Heights, IL 60005.
• Please remember to sign in each day for your assignment.
  • If you arrive after Opening Ceremonies (8:30 AM CST or later), check-in is at the information tables near the main entrance.
• All volunteers must complete a FIRST Consent & Release form.
  • You can confirm this is complete in your FIRST Inspires profile; click your name in the upper-right corner of the browser window, click "Acknowledgement Forms," and then review any pending tasks.
• Volunteers in some key roles must complete a Conflict of Interest and Disclosure Statement.
  • Affected roles are listed on the form.
  • If possible, please complete this form in advance and bring it with you.
  • Blank forms will be available at volunteer check-in.

• About FIRST Values: Gracious Professionalism and Coopertition
  

• Midwest Regional Event Schedule (to be updated for 2025)

• FIRST Robotics Competition Volunteer Role Descriptions

Parking at the event venue will be available at no cost to volunteers.

• Volunteers will receive an event t-shirt and volunteer credentials when checking in.
  • If you have already volunteered at an FRC regional event this season, please bring/wear the shirt you received at your first event.
  • Since shirts are ordered before the volunteer list is finalized, supplies in your size may be limited. Thank you for understanding.
  • Event shirts and credentials should be worn during your volunteer shift.
• Face masks are optional for event staff, students, volunteers, and attendees.
  • Masks are not provided for event volunteers. 
• Wear closed-toed, comfortable shoes. Footwear should be substantial (no slippers, heels, or crocs).
• Safety glasses for field and pit volunteers.
  • Due to supply limitations, please bring your own safety glasses.
• Field reset volunteers may want to bring light work gloves.

• Meals are provided in the Volunteer Lounge for the day(s) you are scheduled to volunteer.
• Continental breakfast is typically served on Thursday, Friday, and Saturday beginning at 7:00 am CST.
  • When the pits open, some volunteers must be in place; plan your morning accordingly.
• Please bring a reusable water bottle; we will have water stations again this year.
• Venue rules prohibit bringing outside food and beverages.
• If you have questions or concerns, don't hesitate to contact the Volunteer Coordinators.

General event schedule:

• Setup & Team Load-In: Wednesday, March 26, 2025
• Practice day: Thursday, March 27, 2025
• Competition days: Friday, March 28, and Saturday, March 29, 2025

• We need volunteers for event setup day on Wednesday, March 26, 2025. Tentative times for Wednesday volunteers are as follows:
  • Field setup: 1:00 pm - 8:00 pm CST
  • Team load-in: 6:00 pm - 8:30 pm CST